Finance Operations
Process incoming invoices without manual data entry.
Capture, validate and route invoices through one controlled workflow connected to your accounting system.
Invoices arrive scattered, and every record depends on someone.
Invoices come by email, uploads and files. Someone has to read each one, enter the data, check totals and decide where it goes.
Invoices scattered across email and folders
Manual data entry with errors
No visibility of what is pending
Approved records never reach the ERP reliably
The workflow
- 1 Receive
- 2 Extract
- 3 Validate
- 4 Approve
- 5 Export
What is included
- Email and upload capture
- Field extraction and validation
- Supplier and total checks
- Rule-based exceptions
- Human review and approvals
- ERP export
Inside the application
A controlled queue of received invoices with validated records, exceptions and the rule that triggered each review.
States, rules and responsibilities
Every invoice follows the same states. Rules decide what is automatic and what needs a person.
- States: Received, Validated, In review, Exception, Approved
- Rules: supplier, total, duplicate and threshold checks
- Responsibilities: review, approve and export per role
- Exceptions routed to the right owner automatically
Expected operational result
Invoices are captured, validated and exported to your accounting system without re-typing.
No manual data entry
Fewer accounting errors
Full exception control
Adapted to your context
The application is configured to your invoice data, validation rules, approval chain and ERP.
- Your fields and validation rules
- Your approval chain
- Your supplier catalog
- Your ERP export mapping
Integrations
- ERP
- Document storage
- Spreadsheets
- Automation tools
Progressive rollout
Diagnose
Map invoice volumes, sources and current errors.
Configure
Adapt fields, rules and ERP export.
Launch
Run a controlled pilot with real invoices.
Expand
Add more suppliers, rules and volume.
Invoice Processing
Capture, validate and route invoices through one controlled workflow connected to your accounting system.