Managed Operations
Send us the financial workload. Receive reconciled, controlled outputs.
Uproc operates the complete financial workflow - invoice validation, reconciliation, debt tracking and exception handling - connected to your accounting systems.
Manual financial processing is slow, error-prone and invisible.
Invoices arrive by email, bank statements come as PDFs, matching is done in spreadsheets and debt follow-up depends on who remembers. Exceptions get stuck and there is no visibility on what is processed and what is pending.
Invoices arriving by email, PDF and paper
Manual matching against bank statements and ledgers
Debt follow-up dependent on memory and spreadsheets
No visibility on what is processed, pending or overdue
Month-end closing is a bottleneck
No 4-eyes principle or approval chains
How work arrives
- Email - invoices and supporting documents sent to a dedicated inbox
- Uploads - bulk financial documents via secure portal
- ERP / Accounting - direct pull from your accounting system
- Bank - statements via file import or API
- Spreadsheets - existing financial data in Excel or Sheets
The workflow
- 1 Receive Capture invoices, statements and financial documents from all channels
- 2 Validate Check completeness, format, supplier details and tax data
- 3 Match Align invoices against purchase orders, delivery notes and bank statements
- 4 Reconcile Identify discrepancies, mismatches and duplicate entries
- 5 Handle exceptions Route mismatches, missing data and approvals for review
- 6 Deliver Send reconciled records, tracked debt and validated reports to your systems
What Uproc operates
Uproc runs the complete financial workflow. Your team only reviews exceptions and makes decisions.
- Configures validation rules against your supplier catalog and tax requirements
- Sets up matching rules (PO, delivery note, bank statement)
- Manages the exception queue and escalation paths
- Runs reconciliation daily with full traceability
- Monitors debt aging and triggers follow-up actions
- Maintains approval chains and 4-eyes principle
Before / After
Before
- Invoice PDF attached to email
- Manual data entry into spreadsheet
- Matching done by eye against bank statement
- Debt follow-up in a shared calendar
- Month-end closing takes days of manual work
- No visibility on what is pending or overdue
After
- Invoice auto-captured from email or upload
- Data extracted, validated and matched automatically
- Discrepancies flagged in an exception queue
- Approved records delivered to ERP or accounting system
- Debt tracked with aging report and follow-up actions
- Month-end closing ready in hours with complete audit trail
What you receive
Reconciled financial records, tracked debt, validated tax reports and complete audit trail - delivered to your accounting systems.
- Validated and matched invoice records in your ERP
- Reconciled bank statement with discrepancy report
- Aged debt report with follow-up actions
- Approved records with full audit trail
- Tax-ready reports and summaries
- Exception queue with human-reviewed cases
Exceptions and human oversight
Financial work requires controlled oversight. Uproc flags mismatches, missing approvals and ambiguous cases. These go into a review queue with full context so your team can decide quickly.
- Matching failures - flagged with full context and possible causes
- Missing approvals - held in queue with escalation rules
- Duplicate invoices - automatically detected and flagged
- High-value transactions - escalated to senior review
- 4-eyes principle - every approval requires a second person
- Complete audit trail for compliance and external audit
Reporting and visibility
Every financial operation is visible through a dashboard Uproc builds and maintains. Your finance team can track volumes, processing times, debt aging and exception status.
- Live invoice intake volume and processing status
- Reconciliation rate and discrepancy breakdown
- Debt aging by customer and amount
- Processing time per document type
- Exception queue status and turnaround
- Weekly and monthly finance operation reports
Integrations
- ERP (SAP, Oracle, NetSuite and more)
- Accounting systems (QuickBooks, Xero, Sage)
- Bank APIs and statement imports
- Email and webhooks
- Document storage (SharePoint, Google Drive)
- Custom APIs via Uproc's API
Pricing and availability
- Managed monthly plan: priced on agreed capacity and scope, not per item.
- Volume is absorbed within the operating plan; capacity is set with you during discovery.
- Third-party and messaging costs billed at cost.
- Available direct or white-label.
Rollout
Discovery
Map your financial workflows, current tools and pain points.
Configure
Set up validation rules, matching logic and delivery targets.
Pilot
Run with real invoices and statements from one process.
Expand
Add more document types, accounts and volume.
Managed Finance Operations
Uproc operates the complete financial workflow - invoice validation, reconciliation, debt tracking and exception handling - connected to your accounting systems.